Requesting Information from Prospective Exchange Visitors

Administrative staff members should obtain required information and documentation from prospective J-1 exchange visitors. Below is a template that may be used to request the required documentation from the prospective exchange visitor. The prospective visitor should be contacted by email and requested to submit:

  1. a scanned copy of the invitation letter with his/her signature
  2. a scanned copy of his/her biodata page of a current passport
  3. copy of the receipt indicating payment of the EVS processing fee of USD $100 for each original DS2019 requested
  4. the financial support documentation that verifies the availability of funding not provided by UF. All information must be in English and the currency must be specified. Funding may be provided by:
    • Organization/Government/Agency funding
      An official statement including exchange visitors name and program dates is required
    • Personal (self) funding
      A current bank statement is required
    • Private source funding
      A Certificate of Financial Responsibility and a current bank statement is required
  5. a curriculum vitae or résumé (printed in English)
  6. copy of diploma with English translation attached or an unofficial transcript (if the prospective visitor does not possess a professional degree)
  7. his or her completed Exchange Visitor Form (pages EV-1 to EV-4)

EMAIL TEMPLATE


    Subject Line: Request for Information for J-1 Program at UF

    Dear (Scholar's Name),

    Congratulations on receiving an invitation to visit the University of Florida as a J exchange visitor. The Department of ________________ or __________________ Center will submit a DS-2019 application packet for to the Exchange Visitor Services section in the UF International Center on your behalf so that a Form DS-2019 will be generated for you. Please provide me with a scanned copy of:

  • a scanned copy of the invitation letter with your signature
  • a scanned copy of your biodata page of a current passport and any dependents (if applicable)
  • copy of the receipt indicating payment of the EVS processing fee of USD $100 for each original DS-2019 requested (for payment instructions, click here).
  • the financial support documentation that verifies the availability of funding not provided by UF. All information must be in English and the currency must be specified. Funding may be provided by:
    • Organization/Government/Agency funding
      An official statement including exchange visitors name and program dates is required
    • Personal (self) funding
      A current bank statement is required
    • Private source funding
      A Certificate of Financial Responsibility and a current bank statement is required
  • your curriculum vitae or résumé (printed in English)
  • copy of diploma with English translation attached or an unofficial transcript (if the prospective visitor does not possess a professional degree)
  • the completed Exchange Visitor Form (pages EV-1 to EV-4)
  • Before a Form DS-2019 can be generated, we need to receive relevant information about you. Please complete the UF Exchange Visitor Information form located in the following website http://www.ufic.ufl.edu/EVS/J1scholarForm.html and submit an electronic copy of the form as soon as possible.

    We look forward to receiving your response and having you as a guest at the University of Florida.

    Sincerely,

    Administrative Staff Name
    Contact Information