Establishing a Reciprocal (Student Exchange) Agreement

NEGOTIATE AGREEMENT

• Based on the agreement template (available on this website), the UF academic manager negotiates the terms of the agreement with the partner institution.
  * All agreements must be "for the benefit" of a specific college at UF. Agreements are typically not university-wide but between two colleges.

• An electronic copy of the draft agreement must be sent to Susanne Hill at shill@ufic.ufl.edu for review before any further steps can be completed.

COLLEGE APPROVAL OF AGREEMENT

• The academic manager prepares the Letter of Approval based on the template (available on our website).

• The academic manager submits the Letter of Approval along with the agreement to his/her UF Department Chair & College Dean to obtain their approval signatures.

SUBMISSION OF AGREEMENT

The academic manager submits to UFIC the following:

• The Letter of Approval and agreement signed by the Dept. Chair & College Dean.

• Attachment A to include the contact information for both parties.

• A list of pre-approved courses from the host institution along with UF course equivalencies.

SIGNATURE OF AGREEMENT

• The Dean of the UF International Center signs two original agreements on behalf of the UF President.

• UFIC sends two original signed agreements to the partner institution for signatures.

• The partner institution signs both original copies of the agreement, returns one to UFIC, and retains one for its files.

AGREEMENT ACTIVATION

• Upon receipt by UFIC of the fully-executed agreement from the partner institution, the agreement is activated and an electronic copy is forwarded to the academic manager.

• UFIC stores legal original of the agreement for UF reference and includes it on UFIC website listing.