Requesting Information from Prospective Student Intern

Administrative staff members should obtain required information and documentation from prospective J-1 student intern. Below is a template that may be used to request the required documentation from the prospective student intern. The prospective student intern should be contacted by email and requested to submit:

  1. a scanned copy of the invitation letter with his/her signature
  2. a scanned copy of his/her biodata page of a current passport
  3. copy of the receipt indicating payment of the EVS processing fee of USD $100 for each original DS2019 requested
  4. the financial support documentation that verifies the availability of funding not provided by UF. All information must be in English and the currency must be specified. Funding may be provided by:
    • Organization/Government/Agency funding
      An official statement including exchange visitors name and program dates is required
    • Personal (self) funding
      A current bank statement is required
    • Private source funding
      A Certificate of Financial Responsibility and a current bank statement is required
  5. a curriculum vitae or résumé (printed in English)
  6. the DS-7002 – Placement Plan signed by student intern
  7. Acknowledgement of Participation and Verification of English Skills signed by student's home institution
  8. Insurance Verification
  9. the Student Intern form

EMAIL TEMPLATE


Subject Line: Request for Information for J-1 Program at UF

Dear (Scholar's Name),

Congratulations on receiving an invitation to visit the University of Florida as a J exchange visitor. The Department of ________________ or __________________ Center will submit a DS-2019 application packet for to the Exchange Visitor Services section in the UF International Center on your behalf so that a Form DS-2019 will be generated for you. Please provide me with a scanned copy of:

  1. the invitation letter with your signature (see attachment)
  2. your biodata page of a current passport
  3. copy of the receipt indicating payment of the EVS processing fee of USD $100 for each original DS-2019 requested (for payment instructions, click here).
  4. the financial support documentation that verifies the availability of funding not provided by UF. All information must be in English and the currency must be specified. Funding may be provided by:
    • Organization/Government/Agency funding
      An official statement including exchange visitors name and program dates is required
    • Personal (self) funding
      A current bank statement is required
    • Private source funding
      A Certificate of Financial Responsibility and a current bank statement is required
  5. your curriculum vitae or résumé (printed in English)
  6. the DS-7002 – Placement Plan with your signature
  7. the Acknowledgement of Participation and Verification of English Skills signed by your home institution
  8. Insurance Verification signed by insurance representative

Before a Form DS-2019 can be generated, we aslo need to receive relevant information about you. Please complete the UF Exchange Visitor Information form located in the following website http://www.ufic.ufl.edu/EVS/J1InternForm.html and submit an electronic copy of the Student Intern form as soon as possible.

We look forward to receiving your response and having you as a guest at the University of Florida.

 

Sincerely,

 

Administrative Staff Name
Contact Information